2022 – PTO BOARD MEMBER INFO – 2023

OFFICER DESCRIPTIONS

President
Serve as a leader and key contact for the PTO; preside at all PTO meetings; ex-officio member of most committees; appoint chairpersons for special committees; coordinate the work of the officers and committees so that the PTO’s objectives can be met. Effort: year-round, ongoing

Vice President
Act as an aide to the President; perform the duties of the President in the absence or inability of that officer to serve; assume other responsibilities as assigned, coordinate the general activities of any Special Committees created by the Executive Board. Effort: year-round, varies

Secretary
Keep the minutes of all general meetings and all meetings of the Executive Board; prepare correspondence and perform all other duties assigned; maintain master documents on the school computer. Facilitates the writing of Thank You notes to the community. Effort: 3-4 hours per month

Treasurer
Be responsible for and have custody of all funds; make disbursements as properly authorized; be present at all PTO events where money will be collected; assure that PTO/District policies and best practices are followed with regards to funds; prepare financial reports for each meeting and as needed; prepare the books for an annual audit. Effort: 20-40 hours per month, depending on the calendar of events

Fundraising
Manage the coordination of the PTO’s fundraising activities. Events include catalog sales and family fundraiser nights. Effort:
6-8 hours a month

Donations Coordinator
Outreach to businesses who will donate items and/or cash for large events as well as support any of the PTO fundraising events. Enable recognition of donors. Follow up with thank-you correspondence. Effort: Varies, requires more time before silent auctions.

Community Development Coordinator
Community outreach to encourage participation includes updating South O’s Facebook page with current events and accomplishments. Attend monthly South O Neighborhood meetings. Organize the annual PTO family giving drive. Maintain participation records. Coordinate hospitality activities. Effort: Varies

ELAC Liaison
Work with Community Development Coordinator to integrate various communities to encourage participation and embrace the cultural differences within our school. Facilitate bilingual communications as needed. Effort: Varies

Volunteer Coordinator
Recruit and collect a list of volunteers for PTO events and school activities. Assure that volunteer data is recorded and available to both the Board and teachers. Work with teachers, staff, and leaders of committees to assure volunteers are recruited for programs. Further develop and use email tree. Effort: varies, time peaks with a few big events. Average: 2-4 hrs/month

COMMITTEE CHAIR OPPORTUNITIES

Fall Carnival
Coordinate the PTO’s annual fall family event. Typically includes the development of theme, games, and activities, concession sales, and volunteer coordination. Held in October. Significant planning begins 4-6 months prior to the event. Involves a large committee with project leaders for various areas. The effort is substantial, especially the 6-8 weeks prior to the event.

Staff Appreciation
Coordinate daily recognition for Staff Appreciation Week in May. This also includes a special welcome back breakfast for staff on the first day of school. Works closely with Room Parents. Effort: 3 hrs/prep before and 7 hrs/week of

Room Parent Coordinator
Coordinate the parent representative from each classroom (K-5) whose job is to touch base with the teachers of that class and report at the monthly meeting of the PTO Executive Board. The Coordinator relays what activities are occurring in that grade if any field trips or programs are planned if the teachers need volunteers for upcoming events. Effort: minimal – 2 hours per month.

Student of the Month
Organize treats and goodie folders for the Student of the Month assembly. Assemble folders and keep track of supplies to alert Board if items need to be reordered. Present treats at Student of the Month assembly. Effort: 2 hrs a month.

Newsletter
Works with the principal to compile monthly dates and news for parents including the principal’s message. Effort: 4 hours a month

School Events
Organize special school events. Each event will have its own lead volunteer. You will receive information and support for the executive board. Please mark the event you would like to be involved in. Effort varies with each event.