2024 – PTO BOARD MEMBER INFO – 2025

OFFICER DESCRIPTIONS

President
The president shall preside over meetings of SOPTO and its executive board, serve as the primary contact for the principal, represent the organization at meetings outside the organization, serve as an ex officio member of all committees except the nominating committee, and coordinate the work of all the officers and committees so that the purpose of the SOPTO is served.

Vice President
The vice president shall assist the president and carry out the president’s duties in his or her absence or inability to serve.

Secretary
The secretary shall keep all records of the organization, take and record minutes, prepare the agenda, and handle correspondence.

Treasurer
The treasurer shall receive all funds of the organization, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approval of the executive board. S/he will present a financial statement at every meeting and at other times of the year when requested by the executive board, and make a full report at the end of the year.

Fundraising Coordinator
The fundraising coordinator shall lead the organization’s fundraising efforts including establishing a plan at the beginning of the year and keeping a record of contacts to pass on to future coordinators.

Donations Coordinator
The donations coordinator shall identify needs for item donations as requested by the executive board, seek out relationships with local businesses and keep a record of contributors to pass on to future coordinators.

Community Development Coordinator
The community development coordinator shall offer avenues of information sharing with the greater school community including welcome events, assisting with the newsletter, signage, updating social media, and facilitating a membership/direct donation fundraiser.

ESL Liaison
The ESL Liaison shall encourage the involvement of English Language Learning students and their families by providing a bilingual presence at events and meetings as well as creating new avenues to include this population.

Volunteer Coordinator
The volunteer coordinator shall establish a master list of parent volunteers with the assistance of teachers at the beginning of the school year and communicate volunteer needs to said list as requested by the executive board and committee chairs.

COMMITTEE CHAIR OPPORTUNITIES

Fall Carnival
Coordinate the PTO’s annual fall family event. Typically includes the development of theme, games, and activities, concession sales, and volunteer coordination. Held in October. Significant planning begins 4-6 months prior to the event. Involves a large committee with project leaders for various areas. The effort is substantial, especially the 6-8 weeks prior to the event.

Staff Appreciation
Coordinate daily recognition for Staff Appreciation Week in May. This also includes a special welcome back breakfast for staff on the first day of school. Works closely with Room Parents. Effort: 3 hrs/prep before and 7 hrs/week of

Room Parent Coordinator
Coordinate the parent representative from each classroom (K-5) whose job is to touch base with the teachers of that class and report at the monthly meeting of the PTO Executive Board. The Coordinator relays what activities are occurring in that grade if any field trips or programs are planned if the teachers need volunteers for upcoming events. Effort: minimal – 2 hours per month.

Student of the Month
Organize treats and goodie folders for the Student of the Month assembly. Assemble folders and keep track of supplies to alert Board if items need to be reordered. Present treats at Student of the Month assembly. Effort: 2 hrs a month.

Newsletter
Works with the principal to compile monthly dates and news for parents including the principal’s message. Effort: 4 hours a month

School Events
Organize special school events. Each event will have its own lead volunteer. You will receive information and support for the executive board. Please mark the event you would like to be involved in. Effort varies with each event.